Av Hints at CHEC
The following is some information about using the AV resources at CHEC.
The Coffs Harbour Education Campus has a range of AV facilities in rooms, from projectors, IWB to video conferencing. It's highly recommended that you check the room facilities before teaching/presenting.
Quick Start Guide – Teaching AV in V Block
Overview
The following rooms are equipped with an Extron Wall Control Panel for easy AV control:
Digital Studio 1
Digital Studio 2
Music Classroom
Photography Classroom (features an interactive display – IFP9850)
providing a simple interface to control display power, volume, and input selection. The panel includes:
Power buttons for the display
Rotary volume control with LED indicators
HDMI input for laptop presentations
Extron Wall Control Panel Functions
Display Power
ON – Press to turn the display or projector on. The button lights up when powered.
OFF – Press to turn the display or projector off. The button lights up when powered down.
Volume Control
Rotary Knob – Turn clockwise to increase volume; counter clockwise to decrease.
LED Indicator – Bars light up to show the current volume level. More bars = higher volume.
Hearing Augmentation – Williams Sound System
The rooms include a hearing augmentation system for improved accessibility.
How to use:
Collect a body pack receiver and headphones.
Switch the receiver ON (power switch on top).
Adjust volume using the control wheel.
Ensure the receiver is tuned to Channel 1.
Wear headphones and check audio is clear.
Presenting via HDMI
Connect your laptop to the HDMI input located below the wall control panel.
The display will automatically switch to HDMI input.
Display Models:
CDE9830 – Standard display.
IFP9850 – Interactive display with touch functionality (ideal for design and photography).
Some CHEC Campus teaching spaces maybe equipped with a HousePC, Connections are also available for Laptops.
Can also be referred to as "smartboards"
Controls
The power, input source and volume controls are operated via physical buttons positioned on the front-bottom-right of the display.
OR
Version 1 Control Panel Version 2 Control Panel (Power Button opposite end to Version1)
Supplied
The following cabling interface is supplied via AV wall panel outlets
HDMI
VGA with audio
USB (for touch)
Pen is also supplied however if it's missing please contact the Service Desk
How To Connect
Step 1: Connect your laptop using the cables provided
Step 2: Press the ON button
Step 3: Select your input eg HDMI or VGA etc using the INPUT button
Step 4: Turn on the computer
Microsoft Teams & Zoom is now facilitated via House PC and USB-C connected BYOD devices in CHEC lecture theatres: A109, DTH150, DTH350 & MLG13
Zoom & Teams desktop application has been installed on the House PC.
Software based video collaboration applications (Zoom / Teams etc ) integrate with room Cameras and Microphones (including audience wireless mics).
If Camera / Mic is reported not working;
1st Check = that they're not muted/volume on the room controls (touch screen) needs to be via the App (Teams, Zoom etc)
2nd Check = Ensure Software Based Video Collaboration Applications use the following Camera and Microphone AV devices to integrate with the rooms Camera and Microphone feeds:
Mic device: "Room AV"
Camera Device: "Room AV"
Speaker Device to Select in Software (Zoom/Teams etc): " Room AV"
Features
Refer to your organisations instructions on Zoom/Teams account access and features available to you:
TAFE STAFF: Search TAFE Knowledge Base or Technology For Learning Site
Extra Prompts:
MS Teams - will ask you to allow a change to the firewall - click the Cancel button
SCU Zoom - sign-in with your SCU email address (you'd normally do SSO on your office computers )
Software Recordings
Please move all locally recorded media to personal removable storage (USB Drives) or organisational cloud storage.
These computers maybe re-imaged (formatted) at any time. Local storage of content is not guaranteed.
In OTH96, the controls for this space are via this console (Touch Panel);
Recommendation - use the HousePC, add your media (DVD/CD/USB) to this computer
How To Display Content on Projectors
Step 1: Select Input (HousePC, VGA, HDMI, Visualiser)
Step 2: Select Projector (s) desired to show Selected source
Step 3: Project Buttons will illuminate green to indicate they are displaying the selected source on the preview area
Step 4: Login To HousePC
Step 5: Unmute Program Volume using the volume controls on the console (Touch Panel)
Camera Controls
Step 1: Select desired camera
Step 2: Move the camera using the provided button controls
Step 3: Zoom the camera in/out using the provided button controls
Microphone Mute/Unmute - Room
Microphone mute/unmute and volume controls located on the console touch panel
Control what you hear in the room only - It does not affect what far end Video Conferencing participants hear
Missing Controls
The centre wallpaper/background is very similar to the HousePC, touch the centre of the screen
Room A1.20 is a bookable meeting space facilitating software based Video Conferencing applications (Zoom, Ms Teams etc).
Contact CHEC campus room bookings to make a booking CHEC Facilities System, chec.roombook@tafensw.edu.au or 02 6659 3093
Meeting Space A1.20 requires you to bring-your-own-device (BYOD)
AV Facilities:
USB PTZ (Pan Tilt Zoom) Camera
USB Table Microphones
2 x 65" Displays
Phone
USB-C Connection - Single Cable connection for BYOD devices. Provides connection to 2 x Displays, USB Camera, Microphones and Audio.
Getting Started – Using your Own Laptop or Device.
Plug in the provided USB-C cable into your Laptop.
This single cable provides connection to the displays, camera, microphone and speaker.
2. Turn on your device and sign in.
The displays will automatically turn on (usually after you have signed in).
The displays will automatically turn off 5 minutes after you remove the cable or shut down your device.
3. Adjust your screen layouts as required:
Hold down the the “Windows” key and the “P” key on your keyboard to select ‘Duplicate’ or ‘Extend’ to adjust display layouts.
USB Audio & Camera Devices to select on your device
Ensure the following audio and camera devices are selected in your preferred collaboration / video conference software application (MS Teams / Zoom etc):
Camera: ‘Logi Group Cam’
Microphone: ‘Echo Cancelling Speakerphone (Logi Group Speakerphone)’
Speaker: ‘Echo Cancelling Speakerphone (Logi Group Speakerphone)’
Camera & Microphone Operation
The camera can be repositioned (Pan/Tilt) and zoomed in/out using the remote control or the controls on the speakerphone unit located on the meeting room table.
Move the Camera (Pan/Tilt) using the < > ^ ˅ buttons
Zoom in/out using the + and – buttons
Recall Camera pre-set positions using the numerical 1-6 buttons.
Mute/Unmute the microphones during a call using the microphone buttons.
Volume can be adjusted using the speaker buttons.
Trouble Shooting
Issue: Displays do not turn on / no image on displays
FIX: Some laptops/devices including Apple Devices may need to install the following ‘Displaylink’ drivers to utilise the room technology: https://www.synaptics.com/products/displaylink-graphics/downloads.
Issue: Camera not displaying within application, far end cannot hear or be heard.
FIX: Within the application select the correct USB audio and camera devices as stated here
Issue: Both displays display the same content.
FIX: Hold down the “Windows” key and the “P” key on your keyboard to select ‘Duplicate’ or ‘Extend’ to adjust display layouts.
Require AV Support?
Some rooms have a phone to contact the service desk for assistance, if not please contact the CHEC Service Desk.
If you are planning an event that requires AV support please contact the CHEC Service Desk.